Expense Management System in PHP with Source Code

A simple project based on Expense Management System which uses PHP Language with MySQL Database. The following PHP project contains all the top and essential features which can be in use by second-year IT students for their college projects. It has a number of features that will allow users to track their overall daily expenses. Like setting up daily, weekly expenses on groceries, utilities, entertainment, and so on. This web application’s concept is all simple and clear. It’s based on real-life scenarios and is well-implemented on it. To download the free Expense Management System Project in PHP MySQL with source code files, please scroll down to the bottom of this post for the Download button.

About Expense Management System PHP Project

In particular, this Expense Manager System Project in PHP focuses mainly on day-to-day expense tracking. To be more precise, the system helps to keep track of all users’ records along with their expense transaction details. Evidently, this project contains a customer panel only. In an overview of this web application, a user can register themselves and log into the system(codeastro.com). The PHP Expense Management System project presents a powerful tool to simplify and streamline budgeting and expense tracking for both individuals and businesses. With its array of user-friendly features, this project aims to empower users in managing their finances more efficiently. From setting budgets and adding expenses to generating comprehensive reports and graphs, this PHP-based solution offers a holistic approach to expense management. Let’s explore the key features that make this project a game-changer for financial control.

User Panel

The Expense Management System boasts an intuitive and user-friendly interface, making it accessible to users of all skill levels. Additionally, the system supports multiple user logins, enabling collaborative budget management for families, teams, or organizations. Each user can have personalized access, ensuring data privacy and security. The user can simply register themselves into the system and start using the features of this project(codeastro.com). Each and every user will have their own set of records that do not intersect with any other. To ensure data security, the project includes a password management system. Users can easily change passwords, and the system implements secure encryption techniques. Users can view their up-to-date records from their respective dashboards. That contains sections like yesterday’s expenses, last week’s expenses, last 30 days’ expenses, and total expenses.

Set Budget and Manage Expenses

The core feature of this project lies in the ability to set budgets for various categories, such as groceries, utilities, entertainment, and more. Users can establish realistic spending categories, providing better control over their expenses. Users have to add a number of budgets for the month. Adding expenses to the system is a breeze. Users can input transaction details, including date, amount, and description, allowing for accurate expense records. The Expense Management System also supports removing/deleting unwanted and mistaken expenses, but users cannot edit records(codeastro.com). As transactions occur, the system automatically tracks and updates the remaining budget, providing real-time insights into spending patterns.

Expense Report and Graph

On the other hand, Stay on top of your finances with the Expense Management System’s dynamic reporting capabilities. Users can generate detailed expense reports based on date ranges, offering insights into daily, monthly, and yearly spending habits. These reports empower users to identify trends, assess areas for potential cost-cutting, and make informed financial decisions(codeastro.com). Visualize your financial data with the system’s interactive expense graph. This graphical representation provides a quick overview of spending patterns over time, highlighting peak expenditure periods and potential saving opportunities. For the report and graph results, the system only requires two inputs from the users. And that’s the date range.

Last but not least, a clean and simple dashboard is presented with various color combinations for a greater user experience while using this Online Expense Management System Project in PHP MySQL. For its UI elements, a free open-source CSS framework; Bootstrap is on board with some Vanilla CSS too. Presenting a new Expense Management System Project in PHP MySQL which includes a user panel. That too contains all the essential features to follow up and is a knowledgeable resource for learning purposes.

Available Features:

  • User Registration
  • User Dashboard
  • Set Monthly Budget
  • Add/Manage Expenses
  • View Expenses Report
  • Expenses Graph
  • Update Password
Project Name:Expense Management System
Technologies Used:PHP
PHP version (Recommended):5
Type:Web Application
Online Expense Management System PHP Project Overview

Instructions: How to Run?

  • After you finish downloading the project, unzip the project file and head over to your XAMPP directory.
  • There you’ll find a folder named “htdocs”.
  • Inside the “htdocs” folder, paste the project folder (not the .zip one, but the extracted one).
  • Open your favorite browser; we recommend using Google Chrome or Mozilla Firefox.
  • Then, go to the URL “http://localhost/phpmyadmin“.
  • Create a Database with a name that is provided inside the “01 LOGIN DETAILS & PROJECT INFO.txt”.
  • Click on the “Import” tab and choose the database file (.sql) which is provided under the folder named “DATABASE FILE”.
  • After setting up all these, go to the URL “http://localhost/[ PROJECT_FOLDER_NAME ]/“
  • All the login details are provided inside the project folder, check that out and enter them in order to use it.

And there you have it, a full setup of the Online Expense Management System Project in PHP MySQL. For this particular PHP project, PHP Version 5,7,8 is required because the project might not operate well with the oldest PHP version. So, users with the oldest PHP version (less than 5.6) might face various problems while operating it. As a result, you’ll need to manage your PHP version (only if you’re using the old version) at the moment. Also, Download the New Expense Manager Project in PHP Source Code – codeastro.com. So, this expense management system PHP project is a simple project for all beginners that broads vast knowledge of such PHP web applications. In conclusion, this whole PHP project with free source code is an absolute project and a meaningful way for the users to learn and explore more about it.

Free Download Expense Management System Project in PHP MySQL with Source Code:
Click the Download Button Below to Start Downloading

Note: Only for Educational Purpose


          1. To access the system, kindly locate the “Sign up” link on the homepage. Creating your own account through it will grant you full access to the system.

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