Membership Management System in PHP with Source Code

A fully functional project based on a membership management system that uses PHP Language with MySQL Database. The following PHP Mysql project contains all the essential features that can be used by second-year IT students for their college projects. It has several features that allow users to manage and track membership records. This system as well as the web application’s concept is all clear. It’s identical to real-world scenarios and well-implemented on it. To download a free membership management system project in PHP with source code files, please scroll down to the bottom of this post for the Download button.

About Membership Management System PHP Project

In particular, this PHP-based membership system offers an all-encompassing suite. It adeptly handles the flow of membership types, members, revenues, and streamlined membership card processes. With meticulous precision, the web application meticulously organizes and monitors every member and others. Alongside their membership and records, ensuring a comprehensive overview and smooth functionality ( The administrative interface offers extensive control, enabling detailed oversight of overall attributes, and facilitating an intuitive and enriching user experience. Notably, its focused approach emphasizes essential functionalities. This project encapsulates pivotal aspects of an online membership system, presenting a comprehensive project that underscores the fundamental features of an efficient online membership management system.

Admin Panel

An administrator has full control over the system. At the core of this PHP membership system project lies a robust admin panel. It serves as the centralized control hub, empowering administrators to manage all facets of the platform effortlessly. From overseeing memberships, revenues, types, and more to managing cards, this panel offers comprehensive control. Detailed reports and insights are readily accessible, providing administrators with invaluable data for informed decision-making ( Additionally, an integrated system setting ensures administrators can simply change their minor settings at any time. As well as update passwords and currency for the whole system. All features are accessible only from the admin panel, as a result, there will be only one system user.

Membership Types

One of the important sections of this project is related to types of membership. As mentioned earlier, only the system administrator is allowed to access the features of this membership management system project. And just like that, the system admin can add and manage types of membership. To add membership types, the administrator just has to provide two details. One is the name of the membership type and the other one is the total charge or amount for it( The membership types can be added anything like basic, silver, bronze, premium, and so on with their respective amount. The amount section is linked to the selected membership type when adding members into the system or their renewals. In addition to that, the membership-type data tables help to search for records in a short amount of time.

Membership Management

After completing the membership type section, the admin user can now add members to the system. Which we term here as membership for the system. As the main part of this whole project, adding members to the system requires many information. Such as the name of the member, date of birth, address, contact information, gender, membership type, occupation, and attachment of the member photo( The attachment of a member photo is not a mandatory thing, the user can simply skip it and submit the form. By default, the system will automatically attach a default photo for such members. After the addition of members, each member will be in expired status because the member needs to make payments for their membership type through the renewal section. Also, all the new members won’t be able to receive their membership cards.

Membership Renewal and Membership Card

Talking about the membership renewal section serves as the foundation of this whole project. The revenue part of things and activation of membership, all come under this. Once a member is added to the system, the admin has to renew his/her record through this section. The renewal section lists all the records of members with their membership expiry dates and the status of each. The admin can renew memberships of each. To renew the membership, the admin just has to select a type and total duration. The system automatically calculates the total amount according to the selected type and duration of it( The membership card is only available for active members. The card contains details such as membership number, name, type, photo, and validity.

Report Section and Others

On the other hand, the admin user can filter and view reports on their records. There are a total of two reports, revenue and membership. The process for both is identical and simple. The user just has to provide a starting and ending date. In return, the system returns the list of records within that specific date range in the form of a table. Well, this applies to both revenue reports and membership. In terms of membership reports, the system shows details such as membership number, name, status, and type whereas in revenue, the system shows membership name, number, type, and amount( Both of these reports are printable. Rest, the admin can change the name of the system along with its logo and currency through settings.

Together, these dynamic features improve user experiences, increase administrative control, and establish an interactive membership system environment for the PHP membership project. Last but not least, a clean and simple UI is presented with various color combinations for a greater user experience while using this Membership Management System Project in PHP. For its UI elements, a free open-source CSS framework; Bootstrap is on board. Presenting a new membership management system Project in PHP MySQL which includes an admin panel. That too contains all the essential features to follow up and is a knowledgeable resource for learning purposes.

Available Features:

  • Admin Panel
  • Membership Types
  • Manage Membership
  • Renew Membership
  • View, Print Membership Card
  • Membership Report
  • Revenue Report
  • Print Reports
  • System Settings
  • Change Currency
  • Update Password
Project Name:Membership Management System
Technologies Used:PHP with MySQL Database
PHP version (Recommended):7
Type:Web Application
Updates:1 (Bug Fix)
Membership Management System PHP Project Overview

Instructions: How to Run?

  • After you finish downloading the project, unzip the project file and head over to your XAMPP directory.
  • There you’ll find a folder named “htdocs”.
  • Inside the “htdocs” folder, paste the project folder (not the .zip one, but the extracted one).
  • Open your favorite browser; we recommend using Google Chrome or Mozilla Firefox.
  • Then, go to the URL “http://localhost/phpmyadmin“.
  • Create a Database with a name that is provided inside the “01 LOGIN DETAILS & PROJECT INFO.txt”.
  • Click on the “Import” tab and choose the database file (.sql) which is provided under the folder named “DATABASE FILE”.
  • After setting up all these, go to the URL “http://localhost/[ PROJECT_FOLDER_NAME ]/“
  • All the login details are provided inside the project folder, check that out and enter them in order to use it.
  • OR, you can watch our tutorial video where we’ve demonstrated how you can run our PHP projects, just by clicking here.

And there you have it, a full setup of the Membership Management System Project in PHP MySQL. For this particular PHP project, PHP Version 7 is required because the project might not operate with the oldest PHP version. So, users with the oldest PHP version (less than PHP 7) might face various problems while operating it. As a result, you’ll need to manage your PHP version (only if you’re using the old version) at the moment. Also, Download Free Membership System Project in PHP Source Code – So, this Membership Management System PHP project is a fully functional project for all the intermediate levels. That broads vast knowledge into such PHP web applications. In conclusion, this whole PHP project with free source code is an absolute project and a meaningful way for the users to learn and explore more about it.

Free Download Membership Management System Project in PHP MySQL CodeIgniter with Source Code:
Click the Download Button Below to Start Downloading

Note: Only for Educational Purpose


  1. hard work thank you its very good and work with me but i want your help cause the Online Examination System PHP dose not work with me and give me a lot of errors compared with the membership system its work fine and i execute the same steps at them (i do not need membership systems i tried it as reference)
    we can go through team-viewer , discord to help me installing online examination system and I’m ready to pay for your time
    Eagerly awaiting your response

      1. i open (localhost/OnlineExaminationCI/) and i put username and password but it’s not login to dashboard when I open the dev tool I see the response say
        A PHP Error was encountered

        Severity: 8192

        Message: Return type of CI_Session_files_driver::gc($maxlifetime) should either be compatible with SessionHandlerInterface::gc(int $max_lifetime): int|false, or the #[\ReturnTypeWillChange] attribute should be used to temporarily suppress the notice

        Filename: drivers/Session_files_driver.php

        Line Number: 356


        File: C:\xampp\htdocs\OnlineExaminationCI\application\libraries\Ion_auth.php
        Line: 72
        Function: library

        File: C:\xampp\htdocs\OnlineExaminationCI\application\controllers\Auth.php
        Line: 10
        Function: __construct

        File: C:\xampp\htdocs\OnlineExaminationCI\index.php
        Line: 315
        Function: require_once
        and I opened vscode for read code i see another error like
        Undefined property ‘$load’.
        Undefined property ‘$ion_auth’.
        Undefined property ‘$user’.
        Undefined property ‘$dashboard’.
        Method ‘CI_Session_database_driver::open()’ is not compatible with method ‘CI_Session_driver::open()’.
        specially at controller folder may I miss something to be installed cause the error is a lot and same.

        1. The issues you’re facing, such as the return type error and undefined properties, could be related to compatibility issues with different PHP versions. That project was tested successfully on PHP 5 and 7, indicating its compatibility with those versions. However, since we haven’t tested it on the latest PHP version, there might be some compatibility issues arising due to changes or updates in PHP.

          1. I expected that and I’m on my way to change the version of PHP.
            Thank you for your time and response I’m really appreciate that.

  2. It is working smoothly with my Xampp PHP version 8.
    I’m a Newbie, hoping to be a real programmer someday.
    Please, Guide me to a basic PHP tutorial focusing on CRUD, the Student Management System, where a student can also log in and out and can only view his/her grades, subjects, profs, schedules, etc. and the admin or admins can have all authority to CRUD.
    My basic knowledge is HTML, CSS, JavaScript, PHP OOP, and a little bit of JQuery. Any links will do as long as it’s free.
    Thank you for this Sample, but I think it is too advanced for me.

    1. This membership management system project uses various algorithms based on its functionalities. Could you please specify the specific feature you’re inquiring about so that we can provide more information?

  3. Full functional and smoothly. How do i change that logo titled Membership system in the left Nav. Kindly assist.

    1. What do you mean by updating logo for members? We don’t see such features there. There’s only one feature to upload and update system’s logo. The other one is member’s photo, which we’ve recently fixed in our code.

  4. Im having this error if i try to delete members i enter into a database:

    Fatal error: Uncaught mysqli_sql_exception: Cannot delete or update a parent row: a foreign key constraint fails (`membershiphp`.`renew`, CONSTRAINT `renew_ibfk_1` FOREIGN KEY ……………………………..

    1. Thank you for reporting this bug to us, we appreciate it.
      We’ve recently addressed the issues related to deleting members in the database, and the problem has been resolved. Feel free to download the project files again to check it and proceed with your member deletion. And if you encounter any further issues, please let us know. Cheers!

  5. I’m also having this error if i try to manage members editing their member photo:

    Fatal error: Uncaught Error: Call to undefined function generateUniqueFileName() in C:\xampp\htdocs\CZR-Membership-system\edit_member.php:43 Stack trace: #0 {main} thrown in C:\xampp\htdocs\CZR-Membership-system\edit_member.php on line 43

    1. Thank you for reporting this bug to us, we appreciate it.
      We’ve recently addressed the issues related to editing member’s photo, and the problem has been resolved. Feel free to download the project files again to check it. And if you encounter any further issues, please let us know. Cheers!

  6. hello I’m learning in this project that you have, I’m learning to try to change the order of ids in the database of this project so that it is sorted from numbers 1 to 10 how to change it

    1. ID in the database is set to auto-increment, which means it automatically assigns the next available number when a new record is added. The gaps you’re seeing in the sequence (e.g. not in order from 1 to 10), it is due to records being deleted during our testing. The database retains the last assigned value, and when a new record is added, it takes the next available number, even if there are gaps. So, the order might not always be consecutive. If you need a strict sequential order, you may consider resetting the auto-increment field, but it’s generally not recommended, as it could lead to potential issues.

  7. i was trying to host this in hostinger i got this error :

    Connection failed: Access denied for user ‘root’@’localhost’ (using password: NO).
    Please create a database and import the SQL file

  8. Hi, can I ask for your help on this system, please? We’re trying to add additional features and we are willing to pay. Please send me an email.

  9. I am trying and learning from this system when I test the add manage members section and there is a delete member data column but an error occurs then how is the solution. please give me an explanation for the solution because I am still learning.
    error deleting record: cannot delete or update a parent row: a foreign key constraint fails (`membershiphp`.`renew`, constraint `renew_ibfk_1` foreign key (`member_id`) references `members` (`id`))

  10. I am trying and learning from this system when I test the add manage members section and there is a delete member data column but an error occurs then how is the solution. please give me an explanation for the solution because I am still learning. please make a video on your youtube channel how to solve this problem for my learning media, because I am subscribed to your youtube channel.
    error deleting record: cannot delete or update a parent row: a foreign key constraint fails (`membershiphp`.`renew`, constraint `renew_ibfk_1` foreign key (`member_id`) references `members` (`id`))

Leave a Reply

Your email address will not be published. Required fields are marked *