Patient Record Management System in PHP with Source Code

A simple project based on Patient Record Management System which uses PHP Language. Following PHP project contains all the essential features which can be in use for the first-year, second-year as well as final-year IT students for their college projects. It has important features that will allow all the users to interact in a way that hospital systems interacts in terms of dealing with their information. This system as well as the web application’s concept is all clear, it’s the same as real-life scenarios and well-implemented on it. To download free patient record management system project in PHP with source code files, please scroll down to the bottom of this post for the Download button.

About Patient Record Management System Project

Moving on, this patient records management system project in PHP MySQL focuses mainly on dealing with patients regarding their consultation, diagnosis, and other records. Also, the system displays all the available data of their employee staff, patients, and doctors. The project is divided into Four categories: Admin, Patient, Doctor, and Staff Login. In an overview of this web app, the admin has the head of rights such as management of the users for the system. A user can also add hospital records from the admin panel. Talking more about the project, a patient account can view his number of records under various section such as consultation, surgery and diagnosis records. Here, the user can view full details including date & time, doctor name, complaints, treatments, reference number, etc. In terms of searching records, the user has to fill up certain details like doctor or staff’s ID, date & time, and reference number.

Doctor and Staff Panel

Under the doctor panel, the user can update his/her personal information and other account settings. The user can view full records of consultation, surgery, and diagnosis records which include date & time, patient’s name, id, complaints, findings, treatments, reference number, etc. For filtering patient records, he/she has to provide the patient’s id, date & time with a reference number. Besides, the doctor has the ability to insert patient data under categories like consultation, diagnosis, and surgery. On the other hand, the staff account has access to view and manage his/her personal details, look over available patient records and insert patient records under categories like consultation, diagnosis, and surgery. In terms of submitting patient data, both doctor and staff users have to fill up certain forms depending upon the category he/she selects for.

Last but not least, a clean and simple dashboard is presented with plain and simple color combinations for greater user experience while using this patient record system project in PHP. For its UI elements, Vanilla CSS is on board. Presenting a new patient management system project in PHP MySQL which includes an admin panel with patient, doctor, and staff panel that contains all the essential features to follow up, and a knowledgeable resource for learning purposes.

Available Features:

  • Admin login
  • Patient login
  • Doctor login
  • Staff login
  • Manage patient’s record
  • Filter patient’s record
  • Account settings
  • Patient management system
  • Doctor management system
  • Staff management system
  • Hospital management system
  • Consultation records
  • Surgery records
  • Diagnosis records
Project Name:Patient Record Management System
Language/s Used:PHP, JavaScript
PHP version (Recommended):5.6.3 and 7.4.12
Type:Web Application
Developer:Shahriar Khan Fahim
Patient Record Management System PHP Project Information

Instructions: How to Run?

  • After you finish downloading the project, unzip the project file and head over to your XAMPP directory.
  • There you’ll find a folder naming “htdocs”.
  • Inside the “htdocs” folder, paste the project folder (not the .zip one, but the extracted one).
  • Open your favorite browser; we recommend using Google Chrome or Mozilla Firefox.
  • Then, go to URL “http://localhost/phpmyadmin“.
  • Create a Database with a name that is provided inside the “01 LOGIN DETAILS & PROJECT INFO.txt”.
  • Click on the “Import” tab and choose the database file (.sql) which is provided under the folder naming “DATABASE FILE”.
  • After setting up all these, go to URL “http://localhost/[ ENTER_PROJECT_FOLDER_NAME_HERE ]
  • All the login details are provided inside the project folder, check that out and enter in order to use it.

And there you have it, a full setup of the Patient Record Management System Project in PHP. For this particular PHP project, PHP Version 5.6.3 or 7.4.12 is required because the project does not operate with the latest PHP version. So, users with the latest PHP version (greater than 7.4.12) might face various problems while operating it. As a result, you’ll need to downgrade your PHP version (only if you’re using the latest version) at the moment. Still, more features can be added to it in order to make it more comprehensive. So, this patient record system is a quick simple PHP project for all the beginner as well as the intermediate levels that broads vast knowledge into such PHP web applications. In conclusion, this whole PHP project with free source code is an absolute project and a meaningful way for the users to learn and explore more onto it.

Free Download Patient Record Management System Project in PHP with Source Code:
Click the Download Button Below to Start Downloading

Note: Only for Educational Purpose


  1. Warning : mysqli_connect(): (HY000/2002): No connection could be established because the target computer expressly refused it in C:\xampp\htdocs\PatientRMS-PHP\connection.php on line 8 could not connect to the database
    pls for solution

      1. do you have a fix for the delete? even tho i enter a user not included in the mysql it still result as delete succesful

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