Hostel Management System in PHP with Source Code

A simple project based on an Online Hostel Management System that uses PHP Language with MySQL database. Following PHP MySQL project contains all the essential features which can be in use by first-year IT students for their college projects. It has a number of features that will allow users to manage the hostel’s student details. This system as well as the web application’s concept is all clear. It’s the same as real-life scenarios and well-implemented on it. To download free Hostel Management System Project in PHP MySQL with source code files, please scroll down to the bottom of this post for the Download button.

About Hostel Management System PHP Project

In particular, this Online Hostel Management System Project in PHP focuses mainly on booking hostels and their management sides. To be more precise, the system helps students to register and book hostel rooms online. Also, the system contains all the students, and room management features with it. In addition, the system allows for managing student registration, course, room management, and more. Evidently, this project contains an admin panel with a student panel. In an overview of this web application, registered students can simply book hostel rooms and view booked room details. For booking a hostel, the student has to select a room number, hostel features, duration, enter personal details, and more. Here, the system automatically alerts the student regarding seat availability after selecting any of the given room numbers. Besides, the student can view their room details which include room number, features, total fees, duration, and more.

Admin Panel

Moving towards the admin panel, an administrator has full control over the system. An admin has the right to manage the proper flow of the system. He/she can manage students, hostel rooms, bookings, and more. Speaking of students, it means an admin can register student’s detail for accessing the system. As a result, those registered students can only access the system using the login details for booking purposes. Also, the admin has to manage course details such as course name, course code, and its short form. Also, an administrator has to manage room details for further hostel booking procedures. Here, the admin has to enter room numbers, select seater, and enter pricing details. In fact, every hostel room will have its own price, but the food option adds a certain amount on top of students’ monthly fees.

Hostel Booking System

Moreover, an admin can book hostel rooms for students too. The procedure follows the same as mentioned above in the point of students. But, the only difference is that the admin has to enter student details manually. There are certain fields that need to be filled up for student booking. Such as naming details, registration code, guardian’s information, and contact details. The main point out here is that these student details won’t be connected to the system access control as he/she won’t have their own personal account. Besides, an administrator can view a list of hostel student records. Here, the system lists out each and every piece of information present within the database. In fact, the admin can view a student’s profile manually and can remove the records. In addition to it, the system does not allow booking the same room number once it gets booked by other students. There are certain validations under each section for maintaining proper booking records.

Last but not least, a clean and simple dashboard is presented with various color combinations for a greater user experience while using this Hostel Management System Project in PHP MySQL. For its UI elements, a free open-source CSS framework; Bootstrap is on board with some Vanilla CSS too. Presenting a new Online Hostel Booking System Project in PHP MySQL which includes an admin panel that contains all the essential features to follow up, and a knowledgeable resource for learning purposes.

Available Features:
  • Student Panel
  • Admin Panel
  • Student Registration
  • Book Hostel
  • View Personal Room Details
  • Manage Hostel Students
  • Manage Hostel Room
  • Set Pricing Details
  • Course Management
  • Account Settings
  • Track Student’s Activity Logs
Project Name:Hostel Management System PHP
Language/s Used:PHP
PHP version (Recommended):5.6, 7.4
Type:Web Application
Online Hostel Management System PHP Project Overview

Instructions: How to Run?

  • After you finish downloading the project, unzip the project file and head over to your XAMPP directory.
  • There you’ll find a folder naming “htdocs”.
  • Inside the “htdocs” folder, paste the project folder (not the .zip one, but the extracted one).
  • Open your favorite browser; we recommend using Google Chrome or Mozilla Firefox.
  • Then, go to the URL “http://localhost/phpmyadmin“.
  • Create a Database with a name that is provided inside the “01 LOGIN DETAILS & PROJECT INFO.txt”.
  • Click on the “Import” tab and choose the database file (.sql) which is provided under the folder naming “DATABASE FILE”.
  • After setting up all these, go to the URL “http://localhost/[ PROJECT_FOLDER_NAME ]/“
  • All the login details are provided inside the project folder, check that out and enter them in order to use it.

And there you have it, a full setup of the Hostel Management System Project in PHP MySQL. For this particular PHP project, PHP Version 5.6, 7.4 is required because the project does not operate with the oldest PHP version. So, users with the oldest PHP version (older than 5.6) might face various problems while operating it. As a result, you’ll need to manage your PHP version (only if you’re using the old version) at the moment. Also, Download Free Hostel Booking System Project in PHP MySQL Source Code. So, this Hostel Management System PHP project is a simple project for all beginners that broads vast knowledge into such PHP web applications. In conclusion, this whole PHP project with free source code is an absolute project and a meaningful way for the users to learn and explore more about it.

Free Download Hostel Management System Project in PHP MySQL with Source Code:
Click the Download Button Below to Start Downloading

Note: Only for Educational Purpose


  1. Hi, sorry somethings wrong when i try to book a room as a student both seaters and Total Fees Per Month don’t automatically shows up and instead this shows up “Warning: Undefined variable $DB_con in C:\Xampp\htdocs\hostelsystem\hostelsystem\hostel\get_seater.php on line 6Fatal error: Uncaught Error: Call to a member function prepare() on null in C:\Xampp\htdocs\hostelsystem\hostelsystem\hostel\get_seater.php:6Stack trace:#0 {main} thrown in C:\Xampp\htdocs\hostelsystem\hostelsystem\hostel\get_seater.php on line 6” please help.

    1. We’ve checked the system once again and we haven’t found such an issue. Looks like you’ve changed the name of db file, so it’s showing such “Undefined variable $DB_con” errors

  2. Hi, somethings wrong when i tried to book a room seater and total fees per month are not showing its showing me this message ” Notice: Undefined variable: DB_con in C:\Xampp\htdocs\HostelManagement-PHP\
    on line 5Fatal error:
    Uncaught Error: Call to a member function prepare() on null in C:\Xampp\htdocs\
    HostelManagement-PHP\HostelManagement-PHP\admin\get-seater.php:5Stack trace:#0 {main}
    thrown in C:\Xampp\htdocs\HostelManagement-PHP\HostelManagement-PHP\admin\get-seater.php on line 5. Please Help also i cannot change the password for admin.

    1. We’ve checked the system once again and we haven’t found such an issue. Looks like you’ve changed the name of db file, so it’s showing such “Undefined variable $DB_con” errors

  3. hi,
    how can i make changes or add features to the existing features. for instance, i want to name my rooms sequentially from 1 to 66
    then the room seater 1 to 8

  4. The login details for students are not listed in the text file, it only contains the admin login details. Where do i get the password to student login?

  5. Fatal error: Uncaught mysqli_sql_exception: Access denied for user ‘root’@’localhost’ (using password: YES) in D:\5th_sem\xamp\download\htdocs\HostelManagement\includes\dbconn.php:6 Stack trace: #0 D:\5th_sem\xamp\download\htdocs\HostelManagement\includes\dbconn.php(6): mysqli->__construct(‘localhost’, ‘root’, Object(SensitiveParameterValue), ‘hostelmsphp.sql’) #1 D:\5th_sem\xamp\download\htdocs\HostelManagement\index.php(3): include(‘D:\\5th_sem\\xamp…’) #2 {main} thrown in D:\5th_sem\xamp\download\htdocs\HostelManagement\includes\dbconn.php on line 6

  6. in this project how to reset password for student account
    where is the option please tell me…?
    and the account setting option for admin…..?

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