Vehicle Booking System in PHP with Source Code

A simple project based on Vehicle Booking System which uses PHP Language with MySQL Database. The following PHP project contains all the essential features which can be in use by first-year IT students for their college projects. It has a number of features that will allow users to book vehicles online with ease. This web application’s concept is all clear. It’s the same as real-life scenarios and well-implemented on it. To download free Vehicle Booking System Project in PHP MySQL with source code files, please scroll down to the bottom of this post for the Download button.

About Vehicle Booking System PHP Project

In particular, this Vehicle Booking System Project in PHP focuses mainly on managing vehicles and online vehicle reservations. To be more precise, the system helps to keep track of vehicles and their reservation details. Also, the system displays all the available drivers and vehicles. In addition, the system allows adding up customers too( Evidently, this project contains an admin panel with a user panel. In an overview of this web application, a user can be both driver and a customer. The customers can register themselves in order to use the system, whereas drivers are added manually by the administrator. Additionally, the user can view all available vehicles for hire. There, the users can book vehicles and confirm their booking information. Also, the users can cancel and view their booking records. Besides, the users can send feedback to the system administrator.

Admin Panel

An administrator has full control over the system. He/she can manage customers, bookings, vehicles, and so on. Here, each and every section has its own respective details such as name, and other important details. Here, an admin can add customers/user records directly by filling up the required forms. During the user registration, an admin has to provide details such as name, contact number, and set up login credentials. With it, the administrator can also manage drivers for the system( For adding driver details, the user has to provide a name, and contact info, and set up login credentials. Here, both customers and drivers are kinda considered upon the same access level over the system. Both users can book vehicles anytime. Talking about the access control of the users, he/she cannot perform any create functions. Rest, he/she can manage and make bookings.

Vehicle Management

The project title itself states Vehicle Booking System or also known as Vehicle Reservation System, should also contain a section on the management of vehicles. So, this particular section helps to gather and store a number of vehicle records. Speaking of vehicle management, the administrator can add vehicles by providing a number of details. Such as the vehicle’s name, registration number, the total number of seats, driver, vehicle category, photo, and status. Here, status refers to the availability of each registered vehicle. The driver’s registration( which is mentioned above is now directly connected to this section as each of the vehicle’s detail requires a registered driver. In fact, in the system, a single driver can contain more than one vehicle. Which should be managed by the administrator. Also, all the registered vehicles are viewable from the client-side too.

Manage Bookings

Moreover, an admin receives all the booking requests as soon as a user makes a reservation/booking. By default, all the bookings are set to pending status, which should be verified and changed by the administrator. All the booking records can be viewed from the admin’s dashboard and the manage booking section. In order to manage bookings, the system offers two options. One for approving the request, and the other for declining it. These booking statuses are totally transparent to the system users as they can view their own booking status as soon as the admin takes an action( In fact, the vehicle’s status changes to booked as soon as the admin approves the booking request. Besides, the administrator can list out all the submitted feedback and publish it as testimonials. The testimonial is featured with the name of the user and feedback on the client side of the project.

In addition to it, the administrator can also view the password reset status of each system user from the password reset section. Also, a Quick dive into the client side, there’s a section named Gallery which displays all the available vehicles with their photo, names, and status. Last but not least, a clean and simple dashboard is presented with various color combinations for a greater user experience while using this Online Vehicle Reservation System Project in PHP MySQL. For its UI elements, a free open-source CSS framework; Bootstrap is on board with some Vanilla CSS too. Presenting a new Vehicle Booking System Project in PHP MySQL which includes an admin panel with a user panel. That too contains all the essential features to follow up and is a knowledgeable resource for learning purposes.

Available Features:
  • Client Side
  • Admin Panel
  • User Panel
  • Driver Management
  • Vehicle Management
  • Set Vehicle’s Status
  • Make, Cancel Bookings – Users
  • Manage Bookings – Admin
  • Send Feedbacks
  • Feedback Management
  • Search Records
Project Name:Vehicle Booking System
Language/s Used:PHP
PHP version (Recommended):5.6, 7.4
Type:Web Application
Developer:Martin Mbithi Nzilani
Online Vehicle Booking System PHP Project Overview

Instructions: How to Run?

  • After you finish downloading the project, unzip the project file and head over to your XAMPP directory.
  • There you’ll find a folder named “htdocs”.
  • Inside the “htdocs” folder, paste the project folder (not the .zip one, but the extracted one).
  • Open your favorite browser; we recommend using Google Chrome or Mozilla Firefox.
  • Then, go to the URL “http://localhost/phpmyadmin“.
  • Create a Database with a name that is provided inside the “01 LOGIN DETAILS & PROJECT INFO.txt”.
  • Click on the “Import” tab and choose the database file (.sql) which is provided under the folder naming “DATABASE FILE”.
  • After setting up all these, go to the URL “http://localhost/[ PROJECT_FOLDER_NAME ]/“
  • All the login details are provided inside the project folder, check that out and enter them in order to use it.

And there you have it, a full setup of the Vehicle Booking System Project in PHP MySQL. For this particular PHP project, PHP Version 5.6, 7.4 is required because the project might not operate with the oldest PHP version. So, users with the oldest PHP version (older than 5.6) might face various problems while operating it. As a result, you’ll need to manage your PHP version (only if you’re using the old version) at the moment. Also, Download Free Vehicle Booking System Project in PHP Source Code – So, this vehicle reservation system PHP project is a simple project for all beginners that broads vast knowledge into such PHP web applications. In conclusion, this whole PHP project with free source code is an absolute project and a meaningful way for the users to learn and explore more about it.

Free Download Vehicle Booking System Project in PHP MySQL with Source Code:
Click the Download Button Below to Start Downloading

Note: Only for Educational Purpose


  1. hi, there seems to be some problem with the client login system because after I register and try to login an error message ” invalid login credentials” is shown . Do let me know what is going wrong

  2. how can i solve this problem?

    Warning: Undefined variable $email in C:\xampp\htdocs\projects\VehicleBooking-PHP\usr\index.php……..

  3. when i try to login through client .it shows
    Fatal error: Uncaught mysqli_sql_exception: Commands out of sync; you can’t run this command now in C:…………..

    please help me

    1. This might be due to your LATEST version of PHP. This project works well with PHP 5 and 7, we are quite unsure how the project will react on the latest PHP versions.

      1. i tried registering an account on client login page but error message ” invalid login credentials” is shown. let me know what is wrong

  4. docky docky….When i create an account as a client and try to log in am getting this error message

    Warning: Undefined variable $uemail in C:\xampp\htdocs\VehicleBooking-PHP\usr\index.php on line 15

    Fatal error: Uncaught mysqli_sql_exception: Commands out of sync; you can’t run this command now in C:……….

  5. i’m already connected with database. But when I click Admin Page to login, nothing happen, still the same page but if i register new user in client panel, the data was inserted in database. please help me

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