Payroll System in PHP with Source Code

A simple project based on Payroll Management System which uses PHP Language. Following PHP project contains all the essential features which can be in use for the first-year, second-year IT students for their college projects. It has important features that will allow the users to interact in a way that manager interacts with their employee on basis of their payroll. This system as well as the web application’s concept is all clear, it’s the same as real-life scenarios and well-implemented on it. To download free payroll management system project in PHP with source code files, please scroll down to the bottom of this post for the Download button.

About Payroll System Project

Moving on, this payroll system in PHP project focuses mainly on dealing with employees regarding their respective payroll with overtime pay, bonus, and deductions. Also, the system allows inserting employee information as well as displays all the available data such as employee’s name, contact, department, type. The project only contains an Admin Panel. In an overview of this web app, the admin has access to manage employees as well as their payroll details. Talking more about the project, the admin can also manage deductions, overtime pay rates, and salary rates. For maintaining his/her payroll, the admin needs to set employee’s deduction, overtime hours, and bonus amount. After all this management, the system displays the total payroll amounts of each and every employee respectively.

Payroll Deductions and Overtime Rate

In terms of employee payroll deductions, there is a total of 5 categories which include health insurance, garnishments, loans, social security known as FICA (Federal Insurance Contributions Act), and others. An admin has to fill up such details in the amount for setting up the deductions. On the other hand, the admin can view and manage the overtime rate of the employee. Not just the overtime rate, but also the salary rate. For this, the user just has to set up a certain amount which the system uses for calculating the total net amount of each and every employee. Besides, it contains another field as a bonus which is common; i.e it must be set by the admin him/herself according to their choice of work. For simplicity, the user can make use of the search features in order to filter out required results.

Last but not least, a clean and simple dashboard is presented with simple color combinations for greater user experience while using this payroll system in PHP. For its UI elements, a free open-source CSS framework; Bootstrap is on board with Vanilla CSS. Presenting a new payroll management system in PHP project which includes an admin panel that contains all the essential features to follow up, and a knowledgeable resource for learning purposes.

Available Features:

  • Admin Login
  • Employee Management System
  • Arrange Deductions
  • Manage Payrolls
  • Set Overtime Rate
  • Set Salary Rate
  • Extra Bonus
Project Name:Payroll System
Language/s Used:PHP
PHP version (Recommended):5.6.3
Type:Web Application
Developer:Purusharth Arora
Payroll System – Project Information

Instructions: How to Run?

  • After you finish downloading the project, unzip the project file and head over to your XAMPP directory.
  • There you’ll find a folder naming “htdocs”.
  • Inside the “htdocs” folder, paste the project folder (not the .zip one, but the extracted one).
  • Open your favorite browser; we recommend using Google Chrome or Mozilla Firefox.
  • Then, go to URL “http://localhost/phpmyadmin“.
  • Create a Database with a name that is provided inside the “01 LOGIN DETAILS & PROJECT INFO.txt”.
  • Click on the “Import” tab and choose the database file (.sql) which is provided under the folder naming “DATABASE FILE”.
  • After setting up all these, go to URL “http://localhost/[ ENTER_PROJECT_FOLDER_NAME_HERE ]
  • All the login details are provided inside the project folder, check that out and enter in order to use it.

And there you have it, a full setup of Payroll System in PHP project. For this particular PHP project, PHP Version 5.6.3 is required because the project does not operate with the latest PHP version. So, users with the latest PHP version (greater than 5.6.3) might face various problems while operating it. As a result, you’ll need to downgrade your PHP version (only if you’re using the latest version) at the moment. Still, more features can be added to it in order to make it more comprehensive. So, this payroll system is a quick simple PHP project for all the beginner levels that broads vast knowledge into such PHP web applications. In conclusion, this whole PHP project with free source code is an absolute project and a meaningful way for the users to learn and explore more onto it.

Free Download Payroll System in PHP with Source Code:
Click the Download Button Below to Start Downloading

Note: Only for Educational Purpose


  1. After setting up all these, go to URL “http://localhost/[ ENTER_PROJECT_FOLDER_NAME_HERE ]“
    All the login details are provided inside the project folder, check that out and enter in order to use it.
    this two point not clear

    1. “All the login details are provided inside the project folder, check that out and enter in order to use it.” This means all the login details are provided inside the text file of the project folder. Simply use the given login details in order to use the system.

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