Leave Management System in PHP with Source Code

A fully functional project based on Online Employee Leave Management System which uses PHP Language. Following PHP project contains all the important features which can be in use for the first year, second year, and final year IT students for their college projects. It has a large number of important features that will allow all the users to interact in a way that a manager interacts with their employees regarding their leaves. This system as well as the web application’s concept is all clear, it’s the same as real-life scenarios and well-implemented on it. To download free online leave management system project in PHP MySQL with source code files, please scroll down to the bottom of this post for the Download button.

About Leave Management System Project

Moving on, this leave management system project in PHP focuses mainly on dealing with the employee’s leave regarding its requests and records. Also, the system displays all the available records of available staff, leave types, program coordinators, etc. This project is divided into three categories: Admin, Staff, and Coordinator. In an overview of this web app, the admin has all the main control of the system that includes staff management with their respective details including login details, leave types management, and coordinator management. In addition, the admin has the right to set the number of leave days under various leave types. Besides, the admin can also view the total number of pending, accepted, and rejected leaves requests.

Employee Panel

Under the employee panel, an employee has to log in using the credentials provided by the system administrator. An employee can request a leave day or for multiple days. For this, the employee has to select any of the available leave types, starting and ending leave days to proceed. Here, the system automatically calculates total leave days before submitting. Another validation point is that the user should not exceed maximum leave days in order to submit any leave request. In fact, each employee has their own leave days limits. After requesting leave, he/she can view their request status and also their total available leave histories. Besides, he/she can view their own respective profiles.

Coordinator Panel

On the other hand, the admin assigns the role of a coordinator from the available set of staff details. A coordinator’s role is to view all the leave requests and act upon them. All the leave requests are shown under this section where the coordinator can simply accept them or reject them. Under the leave request section, the coordinator user can view each employee’s profile which shows their total leave days with their own limits. Looking upon all these records, the coordinator has to take any of the actions. Additionally, he/she can view the leave request history of each employee by searching their records with their id or their naming details. In short, the role of a coordinator account is just to check an employee’s leave history and manage leave requests.

Last but not least, a clean and responsive dashboard is presented with simple gradient color combinations for greater user experience while using this leave management system project in PHP source code. For its UI elements, there is no involvement of UI Frameworks instead, the Vanilla CSS is on board. Presenting a new employee leave management system project in PHP MySQL source code that contains all the essential features to follow up, and a knowledgeable resource for learning purposes.

Available Features:

  • Admin Panel
  • Employee/Staffs Panel
  • Coordinator Panel
  • Staff Management
  • Manage Leave Types
  • Set Maximum Leave Days
  • Request Employee Leave
  • View Employee Leave History, Status
  • Manage Employee’s Leave Request
  • Staff Profile
Project Name:Leave Management System PHP Project
Language/s Used:PHP
PHP version (Recommended):5.6.3
Type:Web Application
Developer:Jayant Gope
Leave Management System – Project Information

Instructions: How to Run?

  • After you finish downloading the project, unzip the project file and head over to your XAMPP directory.
  • There you’ll find a folder naming “htdocs”.
  • Inside the “htdocs” folder, paste the project folder (not the .zip one, but the extracted one).
  • Open your favorite browser; we recommend using Google Chrome or Mozilla Firefox.
  • Then, go to URL “http://localhost/phpmyadmin“.
  • Create a Database with a name that is provided inside the “01 LOGIN DETAILS & PROJECT INFO.txt”.
  • Click on the “Import” tab and choose the database file (.sql) which is provided under the folder naming “DATABASE FILE”.
  • After setting up all these, go to URL “http://localhost/[ ENTER_PROJECT_FOLDER_NAME_HERE ]
  • All the login details are provided inside the project folder, check that out and enter in order to use it.

And there you have it, a full setup of Online Leave Management System Project in PHP source code. For this particular PHP project, PHP Version 5.6.3 is required because the project might not operate with the latest PHP version. So, users with the latest PHP version (greater than 5.6.3) might face various problems while operating it. As a result, you’ll need to downgrade your PHP version (only if you’re using the latest version) at the moment. Download Free Leave Management System Project in PHP MySQL with Source Code. So, this employee leave management system is a fully functional PHP project for all the beginner as well as the intermediate levels that broads vast knowledge into such PHP web applications. In conclusion, this whole PHP project with free source code is an absolute project and a meaningful way for the users to learn and explore more about it.

Free Download Leave Management System Project in PHP MySQL with Source Code:
Click the Download Button Below to Start Downloading

Note: Only for Educational Purpose


  1. The code has errors due to php version change. Kindly change the code and upgrade to PHP 7+ versions

  2. “Fatal error: Uncaught Error: Call to undefined function mysql_connect() in C:……….

    This error occurred. What can I do to resolve?

  3. Looks like you don’t have any database/connection for this project. Please check your Database Connection and Try Again!
    Error: SQLSTATE[HY000] [2054] The server requested authentication method unknown to the client
    I am getting the above error when I try to access the program. I have copied the extracted project into ‘htdocs’ but still getting this error.

    1. The exact reason is stated in the first line “Looks like you don’t have any database/connection for this project. Please check your Database Connection and Try Again!”
      All these projects require a database connection. So, create a database and import the given db file.

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