Fees Management System in PHP CodeIgniter with Source Code

A fully functional project based on School Fees Management System which uses PHP Language with CodeIgniter Web Framework. Following PHP CodeIgniter project contains all the essential features which can be in use for the second year, final year IT students for their college projects. It has a number of features that will allow users to keep track of student’s fees records. This system as well as the web application’s concept is all clear, it’s the same as real-life scenarios and well-implemented on it. To download free school fees management system project in PHP CodeIgniter Framework with source code files, please scroll down to the bottom of this post for the Download button.

About Fees Management System PHP Project

Moving on, this Fees Management System project in PHP CodeIgniter focuses mainly on keeping tracks and records of student fees. Also, the system displays all the available students with their respective classes. In addition, the system allows adding parent’s records too. The project is divided into two categories: Admin and Parents Panel. In an overview of this web application, a parent’s account has limited access to the system. Parents can simply view their ward’s payment history and school information. He/she can view the overall fee charge of the session and check the payment status. But, the parent cannot maintain payment for their wards. The system additionally displays the detail with payment date, and expiration date.

Admin Panel and Manage Parent’s Record

On the other hand, an admin takes full control of the system. An admin has to maintain each and every detail within the system. The very first step towards the fees tracker system is that an admin has to manage few things. It includes the management of classes and terms. For this, the user has to provide a class name and total fees for the session. And similar goes with term management where the user has to provide a term name with total fees per term. After setting it up, the user has to now add the parent’s record. This section is very important because you’re required to select a parent’s name while adding a student’s records. Meaning the system adds student’s records with reference to their parent’s records. For this, he/she has to provide the name, address, passport, or photo with email and password for their panels.

Student Management

Now, the admin can add a student’s records. Also, the important factor is that the system must contain existing classes and terms in order to insert student’s records. The system only allows student records to be inserted under available classes. Under the enrollment section, the system displays all the available classes where the user has to select. After the selection, the user can add a student record by providing a name and selecting the parent’s record. Here, each class will have its own respective available students with each and every detail.

Student Fees Tracking System and More

And finally, an admin can manage student fees. Here, each class will have its own respective available students with their respective fees. This whole payment process falls upon the users. Because the admin has to maintain terms with respect to available classes. Meaning, the total class fees are divided into terms. The system displays the total fees of each student with total paid and pending amounts. For the payment, the user has to provide the payment amount with an expiration date. With this, the system calculates total paid fees and pending fees. The system keeps sending alerts as soon a student crosses its fees expiration date. And additionally, the admin can mute alerts for each student too.

Promote Students, Settings and Others

The system also allows promoting students onto the new session and new class. For this, the student must pay their full fees for the class or meaning he/she need to make payment for each term. And after completing payment with no pending amounts, the system will allow students for promotion. For promoting students, the admin needs to select a new session and class. After this, the system automatically transfers the student’s record into the new mentioned class. The user can also manage system settings. It includes management of school details, logo, and setting up sessions. Besides, the system also represents total fees collections per session with the help of a pie-chart under the dashboard.

Last but not least, a clean and simple dashboard is presented with simple color combinations for greater user experience while using this School Fees Management System Project in PHP MySQL CodeIgniter Framework. For its UI elements, a free open-source CSS framework; Bootstrap is on board with some Vanilla CSS too. Presenting a new School Fees Management System PHP MySQL Project which includes an admin panel with parents panel that contains all the essential features to follow up, and a knowledgeable resource for learning purposes.

Available Features:
  • Admin Panel
  • Parents Panel
  • Manage Class and Terms
  • Set up fees per class, terms
  • Manage Parent’s Records
  • Student Management
  • Make Payments per term
  • Fees expiration date
  • Auto Alert for Fees Due
  • Promote Students
  • View Due Fees
  • Total Fees Collection
  • View Payment History
  • Update School Details and Logo
  • Check ward’s payment history
Project Name:Fees Management and Tracking System
Language/s Used:PHP with CodeIgniter Framework
PHP version (Recommended):5.6 or Newer
Type:Web Application
Fees Management and Tracking System Project Overview

Instructions: How to Run?

  • After you finish downloading the project, unzip the project file and head over to your XAMPP directory.
  • There you’ll find a folder naming “htdocs”.
  • Inside the “htdocs” folder, paste the project folder (not the .zip one, but the extracted one).
  • Open your favorite browser; we recommend using Google Chrome or Mozilla Firefox.
  • Then, go to URL “http://localhost/phpmyadmin“.
  • Create a Database with a name that is provided inside the “01 LOGIN DETAILS & PROJECT INFO.txt”.
  • Click on the “Import” tab and choose the database file (.sql) which is provided under the folder naming “DATABASE FILE”.
  • After setting up all these, go to URL “http://localhost/[ PROJECT_FOLDER_NAME ]/“
  • All the login details are provided inside the project folder, check that out and enter in order to use it.

And there you have it, a full setup of the Fees Management System project in PHP CodeIgniter. For this particular PHP project, PHP Version 5.6.3 or Newer is required because the project might not operate well with the oldest PHP version. So, users with the oldest PHP version (less than 5.6) might face various problems while operating it. As a result, you’ll need to upgrade your PHP version (only if you’re using the oldest version) at the moment. Download Free Fees Management System Project in PHP MySQL CodeIgniter Source Code. So, this school fees management system PHP project is a fully functional project for all the intermediate levels that broads vast knowledge into such PHP web applications. In conclusion, this whole PHP project with free source code is an absolute project and a meaningful way for the users to learn and explore more about it.

Free Download Fees Management System Project in PHP MySQL CodeIgniter with Source Code:
Click the Download Button Below to Start Downloading

Note: Only for Educational Purpose


  1. I am kindly asking if it is possible to edit the website so that parents can make payments when they log into their accounts instead of only making payments from the admin side. and is it possible to copy the form the admin side to the parent site?

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